Home › Tools › Property & Real Estate
Free Rental Application Form
Create a printable rental application covering applicant, income, rental history and references.
Create a printable rental application covering applicant, income, rental history and references. Fill in the fields, check the live preview and download a PDF.
How to use the Rental Application Form
- Enter the names, the property address and the key dates and amounts. Each field has a realistic example.
- Check the wording in the live preview and add any extra section the situation needs. Optional fields can be left empty.
- Download the PDF, print it or send it, then have it signed and keep a copy with the lease.
What is the Rental Application Form?
A rental application collects what a landlord needs to choose a tenant: who will live there, where they work, how much they earn, where they have lived and who can vouch for them. This form is made to be printed or saved as a PDF and filled in by the applicant.
Signplify tools run in your browser, so there is no signup, no watermark and no limit on how often you use it.
Getting started with the Rental Application Form
Using the rental application form takes a minute or two. Your progress is saved in this browser, so you can come back later.
Tips for better results
Ask for the same information from every applicant to treat people consistently and fairly.
Do not collect more sensitive data than you need. Get separate written consent before running a credit or background check.
Privacy and where your data goes
Documents and files you use here are processed on your own device. Signplify does not receive what you type or the files you open, which makes it suitable for sensitive information. If you clear your browser data, any saved draft is removed.
Frequently asked questions
Can I charge an application fee?
In many places yes, but some limit the amount or ban the fee. Check your local law, and say clearly what the fee covers.
Should the form ask for a Social Security number?
This form does not. Collect sensitive numbers only when you need them for a screening check, with consent, and store them securely.
What details do I need to fill in for the rental application form?
The form asks for Landlord / Property Manager, Contact, Property Address, Monthly Rent and Desired Move-In Date. Application fee and Minimum income requirement are optional and can be left blank. Everything starts with example text, so replace it with your own and check the preview as you type.
What sections does the rental application form include?
It is laid out with these sections: Applicant, Other Occupants and Pets, Employment and Income, Rental History, References and Authorization. You can add more of your own in the Extra sections box.
Can I add my own clauses or notes to the rental application form?
Yes. Use the Extra sections box in the form to add a heading and your own text. It is placed before the signature lines and appears in the PDF, PNG and printed copy. Empty sections are ignored.
Can I change how the rental application form looks?
Yes. Under Customize design you can change the font, text color, accent color, heading style and header alignment. Page setup lets you choose A4, US Letter or A5, portrait or landscape, and margins. Longer documents continue onto a new page automatically.
Can I sign the rental application form on screen?
Yes. Open Sign this document, draw, type or upload your signature, then drag it onto the signature line and resize it. If someone else also has to sign, download the PDF and they can add their signature with the Sign PDF tool.
Is the rental application form legal advice?
No. The Rental Application Form produces a general document from the details you enter. Laws differ by state, province and country, so check the rules that apply to you and have a qualified professional review anything important before you rely on it.
Related Property & Real Estate tools
- Rental Agreement Generator — Residential or commercial lease with rent, deposit and term.
- Lease Addendum Generator — Add parking, utilities, rules or other terms to an existing lease with a signed addendum.
- Commercial Lease Agreement Generator — Draft a commercial lease for an office, shop or warehouse with rent, term, charges and insurance.
- Lease Termination Letter Generator — Write a lease termination letter, as tenant, landlord or by mutual agreement for an early exit.
- Rent Increase Letter Generator — Give a tenant written notice of a rent increase with the new amount and effective date.
- Lease Renewal & Extension Agreement — Renew or extend a lease with a new end date and rent, keeping the other terms.