Free Employment Verification Letter
Confirm an employee's job title, dates and status for a landlord, lender or new employer.
Enter the employee's title, start date and status, and choose whether to include pay. The letter is ready to download for a landlord, bank or new employer.
How to use the Employment Verification Letter
- Enter the employee or candidate details and the key terms of the role.
- Review the wording in the preview and adjust anything that does not match your company policy.
- Download the PDF, get it signed and store it in the employee file.
What is the Employment Verification Letter?
An employment verification letter confirms that someone works, or worked, for a company. Landlords, banks and new employers ask for one to check job title, start date and employment status.
Signplify tools run in your browser, so there is no signup, no watermark and no limit on how often you use it.
Getting started with the Employment Verification Letter
Using the employment verification letter takes a minute or two. Your progress is saved in this browser, so you can come back later.
Tips for better results
Include pay only if the employee asked you to.
Give a contact for further checks, such as an HR email.
Privacy and where your data goes
Documents and files you use here are processed on your own device. Signplify does not receive what you type or the files you open, which makes it suitable for sensitive information. If you clear your browser data, any saved draft is removed.
Frequently asked questions
What should an employment verification letter include?
The employee's name, job title, start date, employment status and, if the employee agrees, pay. Add the name and contact of the person who signed.
Who can write an employment verification letter?
Usually HR or the employee's manager. The writer should state only facts the company can confirm.
Is the employment verification letter legal advice?
No. The Employment Verification Letter produces a general document from the details you enter. Laws differ by state, province and country, so check the rules that apply to you and have a qualified professional review anything important before you rely on it.
Related HR tools
- Offer Letter Generator — Create job offer letters with salary, start date and benefits.
- Resignation Letter Generator — Write a professional resignation letter with notice period.
- Employment Contract Generator — Draft employment agreements with duties, pay and termination.
- Warning Letter Generator — Issue formal employee warning letters with clear expectations.
- Experience Letter Generator — Generate experience and employment verification letters.
- Termination Letter Generator — Create a respectful, compliant employment termination letter.